Waitlist

Only have limited space for your tournament? Want players to join just in case someone falls out? We got you covered over here at Scoreholio with a pre-registration waitlist.

The Waitlist feature requires a PRO subscription

Waitlist Rules

• Waitlist only opens when the total number of spots has been reached

• Players will be added to the waitlist in admin based on when they join the waitlist

• Anyone that tries to pre-register for a tournament while there are players on the waitlist will go to the end of the waitlist

• When a spot opens up the organizer can choose to invite as many players as they want to give an opportunity to join

• The first player to take the spot wins. As soon as there are no spots left again, all players will go back to the waitlisted status in admin

• Players will receive an email and a push notificaiton when they have been invited to pre-register

• PRE-PAY tournaments: Players will be asked to pay when they are invited to the tournament NOT to get onto the waitlist

• Players will have the option to pre-register OR remove themselves from the waitlist when invited

IF THENS

When someone goes to sign up for a tournament, and waitlist is on:

• IF a spot is open, and no one on waitlist THEN add to pre-reg

• IF no spots open and no one on waitlist THEN add to waitlist

• IF spot is open and someone on the waitlist THEN add to waitlist

• IF the organizer opens up more spots than amount of people on the waitlist THEN reserve the amount of spots for people on the waitlist. General public can sign up for spots open above the waitlist amount.

• IF player status set to invited and the player tries to pre-register, and a spot is open THEN allow to pre-reg

• IF status set to invited and NO spot is open and the player tries to register THEN tell the player they were too late and change status back to waitlist. Keep on waitlist priority spot

Inviting to join the waitlist is NOT automatic. The organizer has to send an invite through admin.

Example of how the waitlist works

Here’s an example scenario based on the rules you provided:

Scenario:

• Tournament Capacity: 10 players.

• Current Registrations: 10 players (Tournament is full).

• Waitlist: 3 players in order: Player A, Player B, Player C.

Step-by-Step Example:

1. Player #7 unregisters:

   • A spot opens up because one player dropped out. The organizer sees this and decides to invite people from the waitlist.

2. Organizer invites Player A (first on the waitlist):

   • Player A gets an email and push notification inviting them to pre-register for the tournament.

   • At this moment, Player A has the opportunity to either:

     1. Pre-register and secure the spot.

     2. Remove themselves from the waitlist.

3. Player A delays or doesn’t act:

   • The organizer may choose to invite Player B and Player C simultaneously or wait for Player A. However, whoever pre-registers first secures the spot.

4. Player B pre-registers first:

   • Player B quickly responds, pays, and successfully pre-registers for the tournament, taking the available spot.

5. Waitlist status:

   • Now that the spot is filled, all remaining players on the waitlist (Player A and Player C) automatically return to their original waitlist status, and no one is currently invited.

   • If another spot opens, the process begins again, and Player A would be the next to be invited since they were first on the waitlist.

6. New player attempts to register:

   • If a new player tries to register for the tournament while Player A and Player C are still on the waitlist, the new player will be added to the end of the waitlist behind Player C.

This example follows the outlined waitlist rules and demonstrates what happens when someone unregisters and a player is invited from the waitlist.

How to set it up

• Go to run a tournament on app or web

• Login with your email and password

• Click the "Create New" button to make a new tournament

• Toggle on "Enable Pre-Registration"

• Set the "Max # of spots" you are allowing for your tournament

• Toggle on "Enable Waitlist" (PRO ONLY FEATURE)

Managing the Waitlist in Admin

• Click Run a tournament, then click on your tournament and then Admin

• Click the "Manage Waitlist" button

• When a spot opens up for the tournament click on a player in the waitlist

• Click invite or remove

How do players join the waitlist?