Pre-registration/Prepay

How many players will you have today? Now you know. You can have players pre-register and prepay for your tournament. Tournament organizing just became "Easy Peasy," too!

Wondering how many players will show up today? Now you don’t have to guess. With Scoreholio, players can pre-register and pre-pay for your tournament — and you can use PayPal Business or Stripe to collect the payments. Tournament organizing just got way easier!

Pre-registration and Pre-Pay are available on all organizer subscription levels, including FREE

Organizer video tutorial for pre-registration/prepay

Players

• Click "Find a Tournament"

• Choose Tournament

• Click Register

Organizers

When setting up your tournament toggle on Pre-Registration

Promote/Share Your Tournament

To maximize pre-registration, use whatever channels work best:

• Send out Promotional Alerts

• Share your tournament via tournament link

• Design or distribute flyers or graphics if helpful: Free Flyer designs

Why You Should Turn On Pre-Pay

The best way to handle pre-registration is to use pre-pay. 💸 No more juggling envelopes of cash or tracking down players who “forgot” their buy-in. With pre-pay, your players can register and pay instantly using a credit card, Apple Pay, or Google Pay. On game day, check-ins are seamless — players are already paid up and ready to roll.

Even better, Scoreholio never holds your money. Funds go directly from the player to your PayPal Business or Stripe account, so you’re in full control. Pre-pay keeps things organized, professional, and stress-free… while helping you make more money by locking in registrations ahead of time.

Two ways to connect your Paypal or Stripe Accounts

Use the Sequence below to change your preferred currency:

When connect a Paypal account, be sure to use this sequence

Turn on Pre-Pay on Tournament Setup

Seeing all transactions in tournament admin

Pre-Payment Fees

1. PayPal Processing Fee:

   • A percentage of approx 2.99% to 3.49% of the payment amount.

   • A fixed fee of approx $0.29 to $0.49 per transaction.

   • This handling fee may fluctuate based on the payment method used by the purchaser.

   • Please visit paypal to get up to date fee structures: https://www.paypal.com/us/business/paypal-business-fees

2. Stripe Processing Fees

• A percentage of approx 2.9%

• A Fixed fee of approx $0.30 per transaction

• This handling fee may fluctuate based on the payment method used by the purchaser.

• Pleasse visit Stripe to get up to date fee structures: https://stripe.com/pricing

1. Scoreholio Handling Fee:

   • Approximately 2% of the payment amount.

   • This handling fee may fluctuate based on the payment method used by the purchaser.

2. Friends and Family Mode:

   • This option is not permitted for commercial activities such as ticket sales.

Customizing Fee Responsibility

Organizers have two main options when it comes to managing fees:

1. Player Pays Fees: The additional processing and handling fees are added to the registration cost, and the player pays the total amount.

2. Organizer Pays Fees: The organizer absorbs the fees, but they can adjust the ticket price to include these costs.

For example, if the tournament costs $50:

• When the player pays the fees, their total payment will include the base price, Servicer processing fees, and the Scoreholio handling fee, resulting in a higher final payment.

• When the organizer pays the fees, the ticket price can be adjusted to $55, so the fees are effectively included in the price while players see a single upfront cost.

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Example Fee Structure

Scenario	Base Price ($)	Servicer Fee (approx 3.49% + $0.49)	Scoreholio Fee (2%)	Total Fee ($)	Final Cost to Player ($)
Player Pays Fees	$50.00	$1.83	$1.52	$3.35	$53.24 Org receives $50
Organizer Pays Fees	$55.00 (adjusted)	$1.88	$1.10	$2.98	$55.00 Org recieves $52.02

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Key Insight:

As shown in the table above, a $55 ticket price where the organizer pays the fees provides a cleaner, upfront cost for players. This approach makes the registration process feel more transparent and avoids any surprise charges during checkout.

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Refunds

If a refund is needed from an organizer to a player, the organizer will need to do so through paypal or Stripe and issue the refund.