# Pre-registration/Prepay

Wondering how many players will show up today? Now you don’t have to guess. With Scoreholio, players can **pre-register** and **pre-pay** for your tournament — and you can use **PayPal Business** or **Stripe** to collect the payments. Tournament organizing just got way easier!

{% hint style="info" %}
Pre-registration and Pre-Pay are available on all organizer subscription levels, including FREE
{% endhint %}

## Organizer video tutorial for pre-registration/prepay

{% embed url="<https://youtu.be/0AhO5_7QdGs>" %}

## *Players*

{% embed url="<https://youtu.be/ADUG65qF_WQ>" %}

* [ ] Click "Find a Tournament"
* [ ] Choose Tournament
* [ ] Click Register

## *Organizers*&#x20;

*When setting up your tournament toggle on Pre-Registration*

<figure><img src="https://2830358067-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MNzFwCQPtCEArD8DRaL%2Fuploads%2FzOwGYljxbPbAwbRxCr1H%2Fimage.png?alt=media&#x26;token=c8c42ae3-5608-420f-a099-d79c77cc93b4" alt=""><figcaption></figcaption></figure>

## Promote/Share Your Tournament

To maximize pre-registration, use whatever channels work best:

* Send out [Promotional Alerts](https://docs.scoreholio.com/run-a-tournament/promotional-alerts)
* Share your tournament via [tournament link](https://docs.scoreholio.com/find-a-tournament/share-a-tournament)
* Design or distribute flyers or graphics if helpful:  [Free Flyer designs](https://scoreholio.com/tournament-flyers-how-to-pre-register/)

## Why You Should Turn On Pre-Pay

The best way to handle pre-registration is to **use pre-pay**. 💸 No more juggling envelopes of cash or tracking down players who “forgot” their buy-in. With pre-pay, your players can register and pay instantly using a credit card, Apple Pay, or Google Pay. On game day, check-ins are seamless — players are already paid up and ready to roll.

Even better, **Scoreholio never holds your money**. Funds go **directly from the player to your PayPal Business or Stripe account**, so you’re in full control. Pre-pay keeps things organized, professional, and stress-free… while helping you make more money by locking in registrations ahead of time.

## Two ways to connect your Paypal or Stripe Accounts

<figure><img src="https://2830358067-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MNzFwCQPtCEArD8DRaL%2Fuploads%2FvII5v3vWjYcF6Zrqofbi%2Fimage.png?alt=media&#x26;token=bcf3ecc4-5a8e-4a98-ba32-2ae300b3c9ab" alt=""><figcaption></figcaption></figure>

### Use the Sequence below to change your preferred currency:

<figure><img src="https://2830358067-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MNzFwCQPtCEArD8DRaL%2Fuploads%2FBIMgzh6M5QW27HwX47D9%2Fimage.png?alt=media&#x26;token=35c1e511-81e0-4125-9ec0-e99903ada0db" alt=""><figcaption></figcaption></figure>

&#x20;

### When connect a Paypal account, be sure to use this sequence

<figure><img src="https://2830358067-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MNzFwCQPtCEArD8DRaL%2Fuploads%2FrZs5ZnY0KWSSgYSy6Y9T%2Fimage.png?alt=media&#x26;token=e01b44ab-8847-4052-92ed-57e0234e6f76" alt=""><figcaption></figcaption></figure>

## Turn on Pre-Pay on Tournament Setup

<figure><img src="https://2830358067-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MNzFwCQPtCEArD8DRaL%2Fuploads%2FlBF7vonKdEhUDjOmNWZn%2Fimage.png?alt=media&#x26;token=150b3437-c48d-4f37-b881-21eee845145e" alt=""><figcaption></figcaption></figure>

## Seeing all transactions in tournament admin

<figure><img src="https://2830358067-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MNzFwCQPtCEArD8DRaL%2Fuploads%2FHE4aXSKXRbkfPzB7VNxg%2Fimage.png?alt=media&#x26;token=147827c9-cdce-4fc2-9e2a-099316f416b1" alt=""><figcaption></figcaption></figure>

## Pre-Payment Fees

1. **PayPal Processing Fee**:
   * A percentage of approx 2.99% to 3.49% of the payment amount.
   * A fixed fee of approx $0.29 to $0.49 per transaction.
   * This handling fee may fluctuate based on the payment method used by the purchaser.
   * Please visit paypal to get up to date fee structures: <https://www.paypal.com/us/business/paypal-business-fees>
2. **Stripe Processing Fees**

* A percentage of approx 2.9%
* A Fixed fee of approx $0.30 per transaction
* This handling fee may fluctuate based on the payment method used by the purchaser.
* Pleasse visit Stripe to get up to date fee structures: <https://stripe.com/pricing>

1. **Scoreholio Handling Fee**:
   * Approximately 2% of the payment amount.
   * This handling fee may fluctuate based on the payment method used by the purchaser.
2. **Friends and Family Mode**:
   * This option is not permitted for commercial activities such as ticket sales.

#### Customizing Fee Responsibility

Organizers have two main options when it comes to managing fees:

1. **Player Pays Fees**: The additional processing and handling fees are added to the registration cost, and the player pays the total amount.
2. **Organizer Pays Fees**: The organizer absorbs the fees, but they can adjust the ticket price to include these costs.

For example, if the tournament costs $50:

* **When the player pays the fees**, their total payment will include the base price, Servicer processing fees, and the Scoreholio handling fee, resulting in a higher final payment.
* **When the organizer pays the fees**, the ticket price can be adjusted to $55, so the fees are effectively included in the price while players see a single upfront cost.

***

#### Example Fee Structure

| **Scenario**            | **Base Price ($)** | **Servicer Fee (approx 3.49% + $0.49)** | **Scoreholio Fee (2%)** | **Total Fee ($)** | **Final Cost to Player ($)**                |
| ----------------------- | ------------------ | --------------------------------------- | ----------------------- | ----------------- | ------------------------------------------- |
| **Player Pays Fees**    | $50.00             | $1.83                                   | $1.52                   | $3.35             | <p>$53.24<br>Org receives $50</p>           |
| **Organizer Pays Fees** | $55.00 (adjusted)  | $1.88                                   | $1.10                   | $2.98             | <p>$55.00 </p><p>Org recieves<br>$52.02</p> |

***

#### Key Insight:

As shown in the table above, a **$55 ticket price where the organizer pays the fees** provides a cleaner, upfront cost for players. This approach makes the registration process feel more transparent and avoids any surprise charges during checkout.

***

## Refunds

If a refund is needed from an organizer to a player, the organizer will need to do so through paypal or Stripe and issue the refund.&#x20;