Pre-registration/Prepay
How many players will you have today? Now you know. You can have players pre-register and prepay for your tournament. Tournament organizing just became "Easy Peasy," too!
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How many players will you have today? Now you know. You can have players pre-register and prepay for your tournament. Tournament organizing just became "Easy Peasy," too!
Last updated
Was this helpful?
When setting up your tournament toggle on Pre-Registration
Do not check players in until they have arrived at the tournament. Once checked in they will be live in the tournament.
For any Singles style tournament, you can scan pre-registered players in like normal and they will automatically be checked in.
For a set teams tournament, there are two ways to check people in (shown below).
Here are the two ways you can check in singles and set teams at your event:
With Admin Interface:
2. On Check-in Screen:
Need a flyer for your event? We have free ones you can use here: https://scoreholio.com/tournament-flyers-how-to-pre-register/
The key to a successful pre-registration is sharing your tournament with prospective players, members of your league, an email list from previous tournaments, friends and family, social media, etc.
Send out Promotional Alerts
Share your tournament via tournament link
If you choose to accept payment as part of pre-registration, you can accept tournament fees via PayPal or any major credit card.
Click on "Run a Tournament" then click on the Settings tab on the top right. When the sub menu comes up, click Accept Payments. You will need to verify your phone number and email and then connect your PayPal account.
2. Make sure you use this sequence when connecting your paypal:
Default currency is US Dollars (edit here as needed)
3. Once Paypal is set up, you will be able to choose payment acceptance as part of tournament setup.
4. If payments are set to "Optional or Required," you’ll see a new "PayPal Transactions" section under the Players/Teams sections in the app. It will show how many transactions you’ve received, total amount received, and detail for each transaction.
PayPal Processing Fee:
A percentage of 2.99% to 3.49% of the payment amount.
A fixed fee of $0.29 to $0.49 per transaction.
This handling fee may fluctuate based on the payment method used by the purchaser.
Scoreholio Handling Fee:
Approximately 2% of the payment amount.
This handling fee may fluctuate based on the payment method used by the purchaser.
Friends and Family Mode:
This option is not permitted for commercial activities such as ticket sales.
Organizers have two main options when it comes to managing fees:
Player Pays Fees: The additional processing and handling fees are added to the registration cost, and the player pays the total amount.
Organizer Pays Fees: The organizer absorbs the fees, but they can adjust the ticket price to include these costs.
For example, if the tournament costs $50:
When the player pays the fees, their total payment will include the base price, PayPal processing fees, and the Scoreholio handling fee, resulting in a higher final payment.
When the organizer pays the fees, the ticket price can be adjusted to $55, so the fees are effectively included in the price while players see a single upfront cost.
Scenario
Base Price ($)
PayPal Fee (3.49% + $0.49)
Scoreholio Fee (2%)
Total Fee ($)
Final Cost to Player ($)
Player Pays Fees
$50.00
$1.83
$1.52
$3.35
$53.24 Org receives $50
Organizer Pays Fees
$55.00 (adjusted)
$1.88
$1.10
$2.98
$55.00
Org recieves $52.02
As shown in the table above, a $55 ticket price where the organizer pays the fees provides a cleaner, upfront cost for players. This approach makes the registration process feel more transparent and avoids any surprise charges during checkout.
If a refund is needed from an organizer to a player, the organizer will need to do so through paypal and issue the refund.
